SEMC Website Privacy Policy – v.1.0
Drafted by: Executive Director
Document Owner: Executive Director
Effective Date: August 20, 2026
Review Cycle: Annual — reviewed each year by the Governance Committee, with the Executive Director authorized to make administrative updates between reviews
SEMC Website Privacy Policy
Effective Date: Upon Board Adoption
Purpose: The purpose of this Privacy Policy is to explain how the Strategic Energy Management Collaborative (SEMC) collects, uses, stores, shares, and protects personal information obtained through its website and related online services. This policy promotes transparency, supports compliance with applicable privacy laws and industry best practices, and helps ensure that individuals understand their rights regarding the information they provide to SEMC.
1. Introduction
The Strategic Energy Management Collaborative (“SEM Collaborative”, "SEMC," "we," "our," or "us") respects your privacy and is committed to protecting the personal information you provide through our website and related services.
This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website.
2. Information We Collect
Information You Provide
We may collect information that you voluntarily provide, including:
- Name
- Email address
- Organization name
- Job title
- Mailing address
- Phone number
- Membership information
- Event registration information
- Payment-related information
- Survey responses
- Working Group participation information
- Communications sent to SEMC
Automatically Collected Information
When you visit our website, we may automatically collect:
- IP address
- Browser type
- Device information
- Pages visited
- Referring website
- Date and time of access
- Website usage analytics
3. How We Use Information
We may use information to:
- Provide membership services
- Manage events and registrations
- Communicate with members and subscribers
- Deliver newsletters and updates
- Administer Working Groups and committees
- Improve website functionality
- Analyze website performance
- Respond to inquiries
- Maintain organizational records
- Comply with legal obligations
4. Email Communications
If you subscribe to our newsletter or become a member, we may send you communications related to:
- Industry news
- Events and conferences
- Working Group activities
- Membership benefits
- Organizational updates
You may unsubscribe from marketing emails at any time using the unsubscribe link provided in the email.
5. Payment Processing
Payments for memberships, events, sponsorships, or other services may be processed through third-party payment providers. SEMC does not store complete payment card information on its servers.
6. Information Sharing
We do not sell personal information.
We may share information with:
- Service providers supporting website operations
- Event management platforms
- Payment processors
- Email and communications providers
- Technology vendors
- Government agencies when required by law
Member directory information will only be shared according to member preferences and applicable SEMC policies.
7. Data Security
We use reasonable administrative, technical, and physical safeguards to protect personal information. However, no internet transmission or storage system can be guaranteed to be 100% secure.
8. Data Retention
We retain information for as long as necessary to:
- Maintain membership records
- Fulfill contractual obligations
- Meet legal and accounting requirements
- Support historical organizational records
9. Your Rights
Depending on your location, you may have rights regarding your personal information, including:
- Access
- Correction
- Deletion
- Restriction of processing
- Data portability
- Withdrawal of consent
Requests may be submitted to:
Email: info@semcollaborative.org
Mail: Strategic Energy Management Collaborative, 158 SW 148th Street #1142, Burien, WA 98166
10. Children's Privacy
This website is not directed toward children under 13 years of age, and we do not knowingly collect personal information from children.
11. External Links
Our website may contain links to third-party websites. SEMC is not responsible for the privacy practices or content of those websites.
12. Changes to This Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.
13. Contact Us
Questions regarding this Privacy Policy may be directed to:
Strategic Energy Management Collaborative
158 SW 148th Street #1142
Burien, WA 98166
info@semcollaborative.org